Executive Assistant

What do you get when you bring together a team of bright individuals and place them into an environment where “work” means making a difference in the lives of people across the globe?

You get Sciolex Corporation, a fast-growing defense contractor focused on providing the U.S. Government a level of service that surpasses the epitome of excellence.  Our core services include systems engineering technical advice, technical support, and administrative assistance.  From our humble beginning as a small Service Disabled, Veteran Owned Small Business in Chantilly, VA, Sciolex Corporation is now the home for over 1,000 employees across the U.S.

Over the past 19 years, Sciolex Corporation has constructed an environment that celebrates diversity and encourages a positive work/life balance, all while supporting government missions that our employees are proud to be a part of.  When you work for Sciolex Corporation, you are working for a stable company that values you and is committed to ensuring you receive the utmost employee care.

The executive assistant will perform the following duties:

• Manage and maintain executive calendars, including scheduling meetings, appointments, and travel arrangements.
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  Prepare and organize meeting materials, agendas, and presentations.
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  Coordinate and facilitate executive meetings, including arranging logistics, preparing meeting minutes, and following up on action items.
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  Handle confidential and sensitive information with discretion and professionalism.
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  Assist in the preparation and submission of reports, presentations, and other documents.
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  Conduct research and gather information to support executive decision-making.
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  Assist with special projects and other duties as assigned by executives.
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  Serve as program support to the government Program Manager (PM) and Office Director with responsibility for administrative knowledge of the assigned tools and programs/projects.
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  Coordinate, integrate, and execute office administrative functions, personnel in/out processing, and the office Strategic Calendar.
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  Provide administrative and technical support to the Government leadership team, cross-office coordination, external mission partners, and other DoD/IC customers.

Must hold a TS/SCI w/ CI Poly Clearance 

Expected Qualifications

Bachelor's degree in business administration, Communications, or a related field. Alternatively, demonstrate an additional 4 years of related experience per level if no bachelor's degree is held. 

Active Top Secret/SCI clearance with a Counter-Intelligence Polygraph 

Experience creating, delivering, and maintaining the office strategic calendar. 

Experience scheduling and coordinating activities, conference rooms, and travel arrangements. 

Experience conducting briefing, document reviews and records management. 

Experience with personnel in/out processing documentations and coordination. 

Ability to problem solve in a rapidly changing environment and interface with the customer daily. 

Track and respond to office tasking and build and present briefings. 

Ability to work independently with minimal supervision as well as the ability to manage multiple customer requests simultaneously. 

Desired Qualifications

Master’s degree 

5 years of experience in office Executive Assistant or Administrative Officer functions and processes 

Experience creating, delivering, and maintaining the office strategic calendar  

Experience scheduling and coordinating activities, conference rooms, and travel arrangements 

Experience conducting briefing and document reviews 

Experience in records management 

Ability to problem solve in a rapidly changing environment and interface with the customer daily 

Track and respond to office tasking and build and present briefings 

Experience coordination and managing decision documents, directives, work plans, governance documentation, and strategic artifacts 

Ability to draft, proofread, edit and coordinate correspondence 

Possess excellent writing and verbal communication skills 

Experience attending events and capturing minutes and notes 

Excellent interpersonal skills and the ability to summarize and brief senior level Government leaders